Residency Programme Coordinator (m/f/x)
WIELS is looking for a Residency Programme Coordinator (part-time, permanent contract)
As Residency Programme Coordinator, you ensure the day-to-day management, administrative and operational running of the programme, supporting invited artists and ensuring the smooth coordination of associated partnerships. You play a central liaison role between residents, mentor artists, curators, international partners and various internal departments, ensuring the smooth running of activities, residencies and programme-related events.
Photo: Raquel Ecchevarria, 2024
Tasks
- Partnership management and development: renewal, administrative follow-up, coordination of calls for applications and selection panels with partners.
- Organisation of artist residencies: sourcing and managing accommodation, contracts, inventories, payments, administrative procedures and potential visa support.
- Supporting artists in residence: responding to practical needs, sharing useful information.
- Programme activity coordination: planning meetings with mentors, studio visits, institutional visits and other external activities, as well as organising study trips (twice a year).
- Organisation of public presentations and programme-related events: logistical coordination, schedule management, in liaison with relevant internal departments.
- Programme budget monitoring: preparation of accounting documents, expense management and invoicing.
- Preparation of communication content: gathering images and texts for the website and social media.
- Cross-departmental collaboration with various departments (production, communication, mediation, patronage, reception, technical) to ensure programme coherence.
- Participation in fundraising activities related to the residency programme.
Profile
- Proven experience in cultural management: ability to combine hospitality, logistics, administrative tasks, activity and event coordination, and network development.
- Aptitude for teamwork and continuous internal and external communication (with the team, residents, institutional partners, patrons, visitors, and applicants).
- Excellent language skills (English, French, Dutch; other languages welcome).
- Proficiency in office software and digital content creation.
- General knowledge of and/or keen interest in contemporary art.
- Ability to support and communicate with artists from diverse contexts and sensibilities.
- Autonomy, confidence, diplomatic skills, reliability and integrity.
What we offer
- A half-time permanent contract.
- Stimulating work in a pleasant working environment.
- A gross salary at the B1c level according to Joint Committee 329.01.
- Meal vouchers (€8/day), hospitalisation insurance and a year-end bonus.
- 5 weeks' annual leave.
- Contract start date: as soon as possible from January 2026.
Application
Send your cover letter and CV (in a single PDF document by 9 December 2025 to job@wiels.org)
About WIELS
WIELS is a leading institution for international visual arts, exhibiting innovative ideas and creative practices. WIELS aims to enrich the debate on art and society, open up new perspectives and stimulate the senses.
WIELS hosts within its iconic building:
- temporary exhibitions by established or emerging artists and the production of new works and ideas;
- the exchange of ideas and dialogue through numerous activities, tours, lectures and workshops for diverse audiences;
- the exchange of practices through its international residency programme, a programme focused on practice, critical reflection, dialogue with peers and contact with diverse audiences. Two six-month sessions are organised each year, each welcoming nine artists.
